Gamut
Bid & Proposal DrafterCommercial Construction

Commercial Construction & GC Bid / Proposal Drafter Agent

Turn an inbound RFP into a structured first-pass construction proposal in minutes, not hours.

Updated

Connects with

ProcoreProcoreBuildingConnectedBuildingConnected
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The problem it solves

Estimators at commercial GCs burn hours per bid re-typing scope language, digging through Procore for references, chasing sub contacts, and rebuilding the proposal from a blank page. The result is inconsistent quality and late submissions when bid volume spikes. This agent handles the assembly so estimators can focus on pricing, scope review, and relationship calls.

Who it's for

  • Estimators at commercial general contractors
  • Preconstruction managers running multiple concurrent bids
  • Project managers assembling proposal packages
  • Open-shop and union GCs bidding ground-up, renovation, and tenant improvement work
  • Precon teams across office, retail, healthcare, industrial, and multifamily segments

What it does

  1. 1

    Parse the RFP or bid invite

    It extracts owner, scope, due date, submission format, bonding and insurance requirements, and addenda, then flags anything missing or ambiguous immediately.

  2. 2

    Pull matching past project references

    It searches Procore for similar projects by type, construction method, square footage, and market, then formats the best 3 to 5 as a ready-to-insert experience table.

  3. 3

    Assemble subcontractor contacts by trade

    It builds a contact list per required trade from your approved sub list in Procore or BuildingConnected and flags trades with thin coverage before scope packages go out.

  4. 4

    Draft the standard proposal sections

    It writes the cover letter, scope of work with inclusions and exclusions, proposed schedule, project team, and references using your own templates as the base.

  5. 5

    Pull cost benchmarks from Sage 300 CRE

    It retrieves historical cost-per-square-foot and general conditions data from past jobs as directional pricing benchmarks, clearly flagged as internal reference only.

  6. 6

    Build a prioritized missing-information checklist

    Every gap is sorted into bid-blocking, pricing-critical, or proposal-quality so the estimator knows exactly what to resolve first.

  7. 7

    Track addenda and scope changes

    As updates arrive it re-parses them, updates the draft, and flags any changes that affect scope coverage or pricing.

  8. 8

    Support bid-day closeout

    On request it helps compile the final bid form, verify math on totals, and confirm all required attachments are in order before submission.

Key benefits

  • Cut the assembly time on each bid from hours to minutes so estimators bid more work
  • Consistent, protective scope language with matched inclusions and exclusions on every proposal
  • Past references and cost benchmarks pulled straight from Procore and Sage instead of memory
  • Coverage gaps and missing requirements surfaced early, before they cost you a deadline
  • Standardized proposal structure across every estimator and every project type
  • More bids submitted on time when volume spikes, without adding precon headcount

Sample use cases

A BuildingConnected invite lands for a 60,000 sq ft tenant improvement with a tight bid date.

The agent parses the invite, drafts the full proposal package, pulls three comparable TI references from Procore, and hands the estimator a checklist of the four open items blocking submission.

An estimator is juggling five active bids and keeps reusing stale scope language.

The agent applies the company's standard scope template per project type, overlays each RFP's specific inclusions and exclusions, and keeps the language consistent across all five.

A new addendum arrives two days before a healthcare project is due.

The agent re-parses the addendum, updates the affected scope and schedule sections, and flags the trades whose coverage or pricing the change touches.

The estimator needs directional pricing to sanity-check a ground-up office bid.

The agent pulls historical cost-per-square-foot and general conditions benchmarks from Sage 300 CRE, presents them as reference-only figures, and never passes them off as firm pricing.

Key integrations

  • Procore

    Source for past project references, the subcontractor contact database, and the company's proposal template library.

  • Sage 300 CRE

    Source for job cost history, cost-per-square-foot benchmarks by project type, and general conditions cost data.

  • Viewpoint Vista

    Alternative or supplemental source for job cost history and subcontractor records when Sage is not in use.

  • BuildingConnected

    Receives bid invites, tracks ITB lists, and surfaces the sub contact database for trades covered on the platform.

The agent is built for the realities of commercial bidding: it uses CSI MasterFormat division references in scope sections, matches every inclusion with a corresponding exclusion to protect the GC, and refuses to make assumptions about ambiguous scope items, routing them to the checklist instead because assumptions in construction proposals create liability.

It works equally well for ground-up construction, renovation, and tenant improvement bids across open-shop and union GCs, and supports the full bid lifecycle from initial RFP parsing through addenda tracking, RFI drafting, and bid-day closeout.

Getting started

  1. Import the workspace — Bring this agent into Gamut using the workspace-zip import flow.
  2. Run the agent-onboarding skill — Type /agent-onboarding to connect your systems and configure self-perform trades, proposal templates, key personnel, and credentials in about five minutes.
  3. Give it your first RFP — Paste or upload an RFP document, ITB email, or BuildingConnected invite and the agent will start parsing and drafting immediately.

Frequently asked questions

What does this construction proposal software actually produce?

It produces a structured first-pass construction bid proposal with a cover letter, scope of work, schedule, project team, and references, drafted from your own templates. Every gap is captured in a prioritized missing-information checklist so the estimator knows what to resolve before submission.

Does the agent submit bids or act without my approval?

No. It drafts, organizes, and escalates gaps within the estimator's workflow but never submits a proposal. All pricing stays as placeholders and you review and finalize everything before anything goes out.

Which systems does this proposal software for construction work with?

It connects to Procore for references, sub contacts, and templates, Sage 300 CRE for cost history, and BuildingConnected for bid invites and ITB lists. Viewpoint Vista can serve as a supplemental source for job cost and subcontractor records if you do not use Sage.

How is this different from using a generic construction proposal template or doing it manually?

A static construction proposal template still leaves you re-typing scope, hunting for references, and rebuilding structure by hand. This agent pulls live data from Procore and Sage, applies your standard language automatically, and flags coverage gaps and missing requirements you would otherwise catch late.

Will it present past cost data as firm pricing?

Never. Cost-per-square-foot and general conditions figures from Sage are clearly flagged as historical reference only for internal estimating use. Pricing decisions stay entirely with the estimator.

How much does this construction proposal app cost?

It runs on your Gamut workspace, so there is no separate per-proposal fee. Import the agent, complete the five-minute onboarding, and start drafting against your existing Procore and Sage data.