Gamut
Job & Project StatusCommercial Construction

Commercial Construction & GC Job / Project Status Agent

Get a prioritized brief on every at-risk job each morning before your first meeting starts.

Updated

Connects with

ProcoreProcoreSlackSlackGmailGmailOutlookOutlook
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The problem it solves

GC principals and PMs lose the first 20 minutes of every ops meeting gathering data from Procore, accounting, and the field, and they often don't learn a job is slipping until the Friday review. This agent does the morning data pull and risk flagging for you, surfacing the jobs that need attention first and confirming the rest are on track so coverage is complete.

Who it's for

  • General contractors running multiple active jobs at once
  • Construction managers who need an early-warning system across a portfolio
  • Large specialty and trade contractors tracking subcontractor milestones
  • GC principals and owners who want a daily risk read before the morning meeting
  • Project managers responsible for schedule, budget, and RFI status

What it does

  1. 1

    Pull every active job each morning

    It connects to Procore and your accounting system at your configured morning time and retrieves schedule, budget, RFIs, submittals, change orders, and daily logs for each active project.

  2. 2

    Flag jobs by risk category

    Each project is evaluated for schedule slippage, subcontractor milestone gaps, RFI and submittal delays, budget and change order exposure, procurement lead-time threats, and inspection or permit issues.

  3. 3

    Rank flags by urgency

    Flagged jobs are sorted into Critical, High, and Watch tiers and ordered by contract value so the principal knows where to spend the first hour of the day.

  4. 4

    Deliver the daily ops brief

    It formats a brief with critical items first, one-line Watch summaries, and a clean-project list, then sends it to your email or Slack automatically.

  5. 5

    Answer on-demand project queries

    Ask it questions like total pending change order exposure or which subs are behind this week, and it pulls the answer from the connected systems and cites the source and pull date.

  6. 6

    Escalate persistent flags

    Any issue flagged in the same category for three or more consecutive days without a change is elevated to the top of the Critical list so nothing quietly lingers.

  7. 7

    Generate the Friday trend summary

    At week's end it reports which projects were flagged, how long flags stayed open, and which risk categories keep recurring, forming the basis for the Friday PM meeting agenda.

Key benefits

  • Start the ops meeting with decisions instead of 20 minutes of data gathering
  • Catch schedule slippage, budget overruns, and approval bottlenecks days before the Friday review
  • See the highest-dollar, highest-urgency jobs first with a clear recommended action and owner
  • Confirm on-track jobs are genuinely covered, not just unmentioned
  • Distinguish internal delays from owner, design, or permit-authority delays so the right action follows
  • Surface recurring risk patterns by category and project type over time

Sample use cases

A structural RFI has sat unanswered past its contract response deadline and is holding up steel erection.

The agent flags it as Critical with the specific finding, the days past deadline, and the affected critical-path work, and names the recommended action and owner.

The principal wants to know total exposure from pending change orders across the whole portfolio.

The agent aggregates pending change order value across every active project from the accounting system and returns the figure with the source and data pull date.

A long-lead equipment item is approaching its required-on-site window with no PO issued.

The agent raises a procurement risk flag in the Watch or High tier so the team can issue the PO before the delivery window closes.

A job has been flagged for budget contingency burn three mornings in a row with no change.

The agent escalates it to the top of the Critical list and notes how many days the flag has been open.

Key integrations

  • Procore

    Source for project schedule, milestone tracking, RFI and submittal logs, change order status, daily logs, and subcontractor activity.

  • Sage 300 CRE

    Accounting source for budget, cost at completion, committed costs, and change order financial exposure.

  • Viewpoint Vista

    Alternative accounting source for project financials, cost at completion, and committed cost data.

  • Slack

    Delivery channel for sending the daily ops brief to the team automatically.

  • Email

    Alternative delivery channel for the daily ops brief and on-demand query answers.

Construction field service teams and GC offices both run on the same problem: the information needed to manage the day is scattered across the schedule system, the accounting ledger, and the field logs, and pulling it together by hand burns the hours that should go to interventions. This agent closes that gap by doing the gathering and the first-pass triage every morning.

Because it tracks flags over time, the value compounds. A job that keeps surfacing in the same risk category gets escalated automatically, and the Friday trend summary turns a week of daily briefs into a clear agenda of what is recurring and where process or staffing attention is needed.

Getting started

  1. Import the workspace — Bring this agent into Gamut using the workspace import flow to get the project-status agent into your environment.
  2. Run the agent-onboarding skill — The agent interviews you about your systems, project types, risk thresholds, and who should receive the daily brief, then writes that configuration for you.
  3. Give it a first task — Try a prompt like "Pull today's job status and give me the ops brief" to see the prioritized output across your active jobs.

Frequently asked questions

Does this construction field service agent take action on jobs without my approval?

No. It does the data pull and the risk flagging, then delivers the brief to the PM and principal who decide what to do. It does not communicate with owners, subcontractors, or design professionals without explicit instruction.

Which systems does the agent work with?

It connects to Procore for schedule, RFIs, submittals, change orders, and daily logs, and to Sage 300 CRE or Viewpoint Vista for budget and cost data. The daily brief is delivered through email or Slack.

How is this different from pulling job status manually or with generic construction field service software?

Instead of you logging into multiple systems each morning, the agent gathers everything, applies your risk thresholds, ranks flags by urgency and dollar value, and writes the brief. Generic construction field service management software shows you dashboards; this agent decides what matters today and tells you first.

How does it decide what counts as a risk?

It evaluates each job against configurable thresholds across schedule, subcontractor milestones, RFIs and submittals, budget and change orders, procurement lead times, and inspections or permits. On-track projects are not flagged, which keeps the brief free of noise.

Can it answer specific questions during the day?

Yes. You can ask things like which subs are behind this week or the cost at completion on a specific job, and it pulls the answer from the connected systems, cites the source, and flags if the data is more than 24 hours old.

How much does it cost to run?

The template itself is free to import from the Gamut marketplace. Your only costs are your existing Procore and accounting subscriptions and your Gamut usage; there is no separate per-job fee for the construction field service brief.