Gamut
Reorder & ReplenishmentRetail (Multi-location)

Retail (Multi-Location) Reorder / Replenishment Agent

Keep every store stocked and capital free by automating reorder POs, stockout alerts, and transfers across all locations.

Updated

Connects with

LightspeedLightspeedShopify POSShopify POSNetSuiteNetSuiteCin7Cin7BrightpearlBrightpearlFishbowlFishbowl
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The problem it solves

Replenishing stock across multiple stores means buyers burn hours pulling reports and still get caught between lost sales from stockouts and capital tied up in overstock. This agent monitors on-hand and sell-through at every location, drafts reorder POs against vendor minimums, and flags gaps before they cost a sale, so your team spends time approving decisions instead of compiling spreadsheets.

Who it's for

  • Multi-location retailers running two or more physical stores
  • Retail buyers and merchandise planners managing reorder cadence across a store network
  • Operations and inventory managers overseeing par levels and vendor catalogs
  • Specialty retail, apparel, hardware, and home goods chains with high SKU counts
  • Omnichannel retailers blending physical stores with e-commerce locations

What it does

  1. 1

    Monitor inventory across every location

    It pulls on-hand quantities and sell-through velocity from your POS and inventory systems, compares them to configured par levels, and calculates days-of-supply for every SKU at every store.

  2. 2

    Analyze sell-through and velocity

    It computes units sold per day by SKU and location and flags accelerating items that may deplete faster than the standard reorder cadence covers.

  3. 3

    Flag stockouts by severity

    It identifies zero-stock items with no open PO, items trending toward stockout within vendor lead time, and groups them so buyers address the most urgent gaps first.

  4. 4

    Recommend transfers before external orders

    It checks whether a location with surplus stock can fill a gap elsewhere and drafts a transfer order when that path costs less than a vendor PO.

  5. 5

    Draft purchase orders against vendor rules

    It calculates reorder quantities against vendor minimums and pack sizes, groups multi-SKU orders to the same vendor, and creates draft POs in NetSuite for approval.

  6. 6

    Surface approved substitutions

    When a primary item cannot be replenished in time, it checks the configured substitution map for approved alternatives and flags them for buyer or manager sign-off.

  7. 7

    Report and track open POs

    It generates a daily replenishment summary and alerts you when an open PO runs past its expected delivery date.

Key benefits

  • Catch stockouts before they cost sales with early, severity-ranked alerts
  • Free up working capital by reordering to target levels instead of overstocking
  • Cut buyer report-pulling time so the team focuses on approving, not compiling
  • Lower fulfillment cost by moving surplus between stores before ordering externally
  • Keep POs accurate with vendor minimums, pack sizes, and budget caps applied automatically
  • Protect margin across the whole network with consistent par-level discipline

Sample use cases

A best-selling SKU hits zero at two stores during a promotion with no open PO.

The agent flags both as top-priority stockouts, estimates units-per-day lost to the gap, and drafts a grouped reorder PO to the vendor for approval.

One location is short on an item while another is sitting on surplus of the same SKU.

The agent calculates a transfer quantity that brings both stores to acceptable levels and drafts the transfer order instead of an external PO.

A primary item cannot be replenished within the vendor lead-time window.

The agent checks the substitution map, surfaces approved alternatives with on-hand, sell-through, and price differential, and flags them for manager approval.

A buyer wants to plan the week's purchasing across vendors.

The agent produces a reorder cadence view by vendor and a daily summary of triggered reorders, drafted POs, stockouts, and transfers.

Key integrations

  • Lightspeed

    Source of POS transaction data and on-hand inventory counts for Lightspeed-connected store locations.

  • Shopify POS

    Source of POS transactions and inventory levels with unified counts across online and in-store channels.

  • NetSuite

    ERP and purchasing system that receives drafted purchase orders and transfer orders and is the source of truth for open PO status and vendor records.

  • Cin7

    Inventory management platform that supplements POS data with warehouse-level counts and substitution maps.

  • Brightpearl

    Retail operations and inventory system for additional warehouse stock and order data.

  • Fishbowl

    Warehouse inventory platform connected to supplement POS data with warehouse-level counts.

Replenishment across a store network is rarely a single decision. The same SKU can be selling out at one location while gathering dust at another, vendor minimums force awkward order sizes, and lead times mean a gap spotted today is a lost sale next week. This agent keeps all of that context in view at once so the reorder choice you approve is already grounded in current velocity and open POs.

Because it works against your existing retail inventory system rather than replacing it, you keep NetSuite as the source of truth for purchasing and your POS as the system of record for sales. The agent adds the analysis layer on top, turning raw on-hand and sell-through data into ranked, ready-to-approve actions.

Getting started

  1. Import the workspace — Bring this agent into Gamut using the workspace zip import flow.
  2. Run the agent-onboarding skill — The agent asks a short set of questions about your locations, POS setup, vendors, and par-level thresholds to configure itself for your operation.
  3. Give it a first task — Try "Show me everything below par across all locations" or "Draft reorder POs for any stockouts with no open PO."

Frequently asked questions

Does the agent place orders on its own without approval?

No. It drafts purchase orders and transfer orders and flags substitutions, but it never finalizes or submits a PO without your explicit approval. Buyers stay in control of every order.

Which systems does this retail inventory software work with?

It reads POS and on-hand data from Lightspeed and Shopify POS, drafts POs and transfers into NetSuite, and can connect additional inventory management systems like Cin7, Brightpearl, or Fishbowl for warehouse-level counts.

How is this different from doing reorders manually or with a generic retail inventory management system?

A generic retail inventory management system shows you stock levels; this agent does the reasoning on top of them, calculating days-of-supply, drafting POs against vendor minimums, recommending transfers, and ranking stockouts by urgency. It replaces the manual report-pulling, not just the dashboard.

Can it handle inventory across many store locations at once?

Yes. It is built for multi-location retail, monitoring sell-through and par levels at every store, comparing the same SKU across locations to spot transfer opportunities, and segmenting results by location, category, and vendor.

How does it decide reorder quantities?

It calculates the quantity needed to reach your target stock level, rounds up to the nearest vendor pack size, and applies vendor minimums and your configured budget caps. If hitting a vendor minimum would exceed budget or storage, it asks before drafting.

How much does it cost to get started?

The template itself is free to import into your Gamut workspace. You only need your own retail inventory system accounts (Lightspeed or Shopify POS, NetSuite, and any inventory platform) connected during onboarding.