Gamut
Recruiting & HR

Candidate & Req Pipeline Chaser Agent

A daily ATS scan that flags stale candidates, scheduling gaps, and client follow-ups so recruiters start every morning with an action list.

Updated

Connects with

GreenhouseGreenhouseBullhornBullhornSlackSlackGmailGmail
Download template

The problem it solves

Recruiters lose hours each morning staring at the ATS and rebuilding follow-up spreadsheets, and good candidates still slip because a stage went quiet or an interview never got booked. This agent scans your pipeline every weekday, catches stale candidates, unscheduled interviews, unanswered client submittals, and contractors nearing the end of an assignment, and delivers one prioritized list so the team acts instead of hunts.

Who it's for

  • In-house recruiters and talent acquisition teams
  • Staffing and recruiting agency owners
  • RPO teams managing client submittals
  • Executive search consultants
  • Contractor and contingent-workforce desk managers

What it does

  1. 1

    Query the ATS

    Each weekday morning it pulls active candidates and open requisitions in your monitored stages from Greenhouse, Ashby, Bullhorn, or your connected ATS.

  2. 2

    Read activity and dates

    For every candidate it captures current stage, assigned recruiter, last activity date and type, outstanding scheduling requests, and client or assignment context.

  3. 3

    Bucket by friction type

    It sorts items into stale candidates, scheduling gaps, client submittal follow-ups, and contractor bench alerts, allowing a candidate to appear in more than one.

  4. 4

    Tier by urgency

    Stale candidates are graded Watch, Needs Attention, or Critical based on how many business days they have sat without movement.

  5. 5

    Draft recruiter-voice nudges

    When enabled, it writes a short, specific follow-up email or call talking point for each flagged item in your own nudge style.

  6. 6

    Post the daily digest

    It posts a formatted summary to your chosen Slack channel and optionally @mentions the assigned recruiter on each item.

  7. 7

    Send approved nudges

    If you connect Gmail, it can send the outbound nudge emails directly once you confirm them.

Key benefits

  • Start every morning with a prioritized action list instead of manual ATS digging
  • Stop losing candidates to silent pipeline stages and unbooked interviews
  • Chase client submittal feedback automatically for staffing and RPO teams
  • Catch contractor assignments ending soon while there is still time to redeploy
  • Follow-up drafts that sound like you and reference real candidate context
  • One Slack digest that keeps the whole desk aligned on what needs attention

Sample use cases

A senior engineering candidate has sat in Technical Interview for 18 business days awaiting hiring-manager feedback.

The agent flags it Critical and drafts a pointed feedback request so the recruiter can push for a decision before the candidate takes another offer.

An agency recruiter submitted three candidates to a client a week ago with no response.

The agent surfaces each submittal in the digest with a tailored follow-up nudge to re-engage the client and unstick the placement.

A contractor's assignment ends in 16 days with no extension logged.

The agent posts a bench alert with the contractor's skills and a redeploy note matching them to open reqs before the gap hits.

An onsite interview request has gone unscheduled for nine business days.

The agent flags the scheduling gap and drafts a note offering concrete time windows to get the candidate on the calendar.

Key integrations

  • Greenhouse

    ATS connection to read candidate records, stage history, and activity logs.

  • Ashby

    ATS connection for pipeline, scheduling, and requisition data.

  • Bullhorn

    Staffing-focused ATS connection for candidate, submittal, and contractor data.

  • Slack

    Channel where the agent posts the daily pipeline digest and @mentions recruiters.

  • Gmail

    Optional account for sending approved outbound nudge emails on your behalf.

Pipeline leakage rarely comes from bad sourcing; it comes from candidates and reqs that quietly stall after the first conversation. By scanning the ATS on a fixed daily cadence and grading every stalled item by how long it has gone quiet, the agent turns scattered follow-up into a single morning routine.

Setup is exact by design. Stage names are copied straight from your ATS so matching is precise, thresholds are tuned to your desk, and the nudge style is trained on examples of follow-ups that have worked for you, which keeps the drafts specific rather than generic.

Getting started

  1. Import the workspace — Drag the template zip into the Gamut agent import dialog or install it from the marketplace.
  2. Run the onboarding skill — A setup session starts automatically and asks about your ATS, monitored stages, staleness and scheduling thresholds, staffing or contractor mode, and Slack channel, then connects your accounts.
  3. Give it a first task — Ask it to show all candidates who haven't moved in five-plus business days and draft nudges for the top ten.

Frequently asked questions

Does the agent take action on its own without my approval?

No. It posts a daily digest and drafts suggested nudges, but it only sends outbound emails through Gmail after you confirm them. You stay in control of every message that leaves your desk.

Which ATS and systems does it work with?

It works with Greenhouse, Ashby, Bullhorn, or any ATS that has an API or connected account. It posts to Slack and can optionally send nudges from Gmail.

How is this different from chasing the pipeline manually or with a generic reminder tool?

Generic tools set reminders; this agent reads your live ATS, tiers stale candidates by urgency, and drafts follow-ups that reference the specific candidate, stage, and client context. It replaces the morning ATS-staring and follow-up spreadsheets entirely.

Can a recruiting agency or RPO team use it for client submittals?

Yes. In staffing mode it adds a client submittal follow-up bucket that flags candidates submitted to clients with no acknowledgment or feedback within your chosen window, which is built for agency and RPO desks.

Does it handle contractors and bench management?

Yes. In contractor mode it surfaces bench and redeploy alerts for assignments ending within your configured window and drafts an internal note matching the contractor's skills to open reqs.

How much does it cost and is there a free option?

The template itself is free to import from the Gamut marketplace. You only need your existing ATS, Slack, and optional Gmail accounts to run it.